Extreme Ownership Checklist for Business Teams

Extreme Ownership Checklist: 10 Steps To Own Every Project

Tom Mukaida

Tom Mukaida

Contributor

Have you ever begun a project with loads of enthusiasm and excitement, only to have it come crashing down halfway through? We all have. But it doesn’t have to be that way. Use the Extreme Ownership checklist to begin and end every project with empathy, comradery, and discipline.

Extreme Ownership is the story of two US Navy SEALs: Leif Babin and Jocko Willink. Leif met Jocko (his commander) in 2005 during the Iraq War.

Jocko and Leif spent the rest of their careers together in the SEALs, and their unit became the most decorated unit in the Iraq War. When they left active service, they decided they shouldn’t let their experience as leaders go to waste.

In 2012, the duo founded Echelon Front, a leadership training program.

Leadership Training From Navy SEALs

It’s common for veterans to transition into small business owners. Especially veterans from the special forces. There is a clear connection between the skills required to own and operate a business and those used to effectively navigate the battlefield.

In fact, 9% of all businesses owned in America in 2012 were owned by veterans.

So when Jocko and Leif founded their leadership consulting firm, Echelon Front, it was a recipe for success.

Their philosophy of leadership is based on the principles they forged while fighting on the frontlines (Echelon Front translates to Team Forward). They present their experience to executives and business owners to shape them into better leaders.

Babin and Willink’s business venture has turned out to be very successful. Their client list includes some of the biggest publicly traded companies in the world. Companies like Shell, Microsoft, Boeing, and GE.

And after gaining years of experience in the private sector coaching executives and providing large scale consultation for corporations, Jocko and Leif decided that it was time to take Echelon Front’s values and philosophy to a new market.

Extreme Ownership

Extreme Ownership: How U.S. Navy Seals Lead and Win was published in 2015, and co-authored by none other than Leif and Jocko. It wrapped up all of what Echelon Front provided the corporate scene into a compelling read.

The book is a must-read. But if you’re looking for a sample, here’s a checklist we’ve created based on the philosophy of the book. The checklist will allow you to start and end any project with extreme ownership.

10 Step Extreme Ownership Checklist

Here is the checklist for approaching projects from an extreme ownership philosophy.

1. Define and embrace the mission

Extreme Ownership: Define and embrace the team mission

Start with the mission. Answer these questions:

  • What result is the team is looking for?
  • What is the ideal outcome?
  • What is the purpose of your team?

The first step is to define and embrace the mission. You need everyone to be on the same page about the team’s objective.

Examples:

Imagine you’re the editor-in-chief of a small, quarterly magazine.

Mission: Publish high quality magazine content for our readers to generate profits for our company.

Results: Printing deadlines are met with approval from publishing and advertisers. Content increases in quality with each volume, and readership will have increased with the quality.

2. Take inventory of your available tools

Extreme Ownership: tools to accomplish your mission

Make a list of all the tools at your disposal. What do you already have to accomplish your mission? The list should include team members, assets, resources, and timeframes.

Team members are any persons involved and devoted to the completion of the mission.

Assets are the tools you already have and can leverage. Assets include things like office spaces, computers, and more.

Resources are the potential tools and means you have available. Resources include things like budgets and contacts.

Timeframes are the time periods able to be devoted to the mission between the start and end of the project.

Examples:

Team Members

  • Editor-in-chief: The team leader. Oversees every step of production. Has the most responsibility and is the ultimate executor of the mission.
  • Designers (3 of them): Follows instructions from the Editor-in-chief for how to organize the magazine. Has autonomy and responsibility over the magazine’s appearance and flow.
  • Staff Writers (3): Follows instructions from the Editor-in-chief for what to write. Has autonomy and responsibility over the sources, angles, and directions of articles.

Assets

  • Office space and basic office equipment
  • Teleconferencing equipment
  • Advertiser client list

Support

  • Online stock-photo archive
  • Freelance writing network

Timeframe

  • 10 weeks for production
  • 2 weeks for printing and distribution

3. Divide & Conquer Planning: Empower team members to plan

Extreme Ownership: Divide and conquer planning

Next, create your plan. But don’t do everything. Empower team members to plan their part.

Give key team members autonomy and authority to plan the execution of their contribution to the mission.

Examples:

Empower the Designers to create a plan for styling the magazine.

Empower the Staff Writers to plan their research, outlines, and deadlines.

4. Brainstorm unexpected obstacles

Brainstorm unexpected obstacles

Review your plan and brainstorm unexpected obstacles. Consider these questions:

  • What obstacles are we not accounting for?
  • What single thing, going wrong, could wreck the entire mission?
  • What is our plan taking for granted?

Examples:

  • If one of the designers quits, we won’t be able to publish in time.
  • If the writers’ research takes too long, we’ll be short on content.

5. Plan for unexpected obstacles

Extreme Ownership: Plan for unexpected obstacles

Now that you have your unexpected obstacles, make a plan to mitigate them. No plan is bulletproof, but having a plan will reduce panic and downtime.

Examples:

  • The designers should hire and train an intern who could replace a designer if necessary.
  • The writers should plan for more content than can be published incase we need to cancel some articles.

6. Explain the plan to everyone

Extreme Ownership Checklist: Explain the plan to everyone

This step can’t be overlooked. Departments of a team need to know the goals and methods of other departments. This maximizes synergy, and occasionally reveals unexpected errors in the plan.

Example:

  • Hold a team wide meeting and go through the entire plan in a powerpoint. Give a brief overview. You don’t need 100% specificity.

7. Empower team members and begin executing

Empower team members and begin executing

Give team members all the support and authority they need, then put them to work. Make them own their contribution.

Examples:

  • Find an intern for the designers to train and cover in case of emergency.
  • Give the writers a surplus of ideas and resources to use for research.

8. Compare progress to your plan

Extreme Ownership: Compare progress to your plan

Your job as a leader is to do everything in your power to keep the team working towards the mission. You also need to make sure they’re executing on time!

Don’t wait until the 5-yard line to check the progress of the goal. You should be reviewing progress every step of the way.

Example:

  • Meet with the writing team every day to discuss their progress on research, outlining, and writing. Compare their progress to the plan they created. If they fall behind schedule, alter the plan to bring them up to speed.

9. Communicate changes to everyone

Communicate changes to everyone

Everytime the plan changes or is updated, you must reaffirm the mission and plan to the entire team. All team members need to be on the same page. Even if a team member is only remotely related to the change in plans, they need to be updated.

No man or woman left behind.

Example:

  • One of the designers is taking a maternity leave and will be replaced by the intern. Everyone needs to be updated about the dates of the designer’s absence, and to contact the intern instead of the designer.

10. Reflect on your performance

Reflect on your extreme ownership performance

Whether you succeed or fail, immediately reflect on the team’s performance. Answer these questions:

  • What could we have done better?
  • Where did we underperform on our plan?
  • Did we keep to schedule?
  • What communications never took place?

When you’ve answered these questions, create a strategy to correct the shortcomings. Create a specific plan for implementing the corrections in the next project.

Example:

  • After publishing the magazine, have a team wide meeting and reflect on the team’s success and failure. Write a strategy for correcting the failures on the next project.
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Tom Mukaida

Written By

Tom Mukaida

Tom is a contributor to WealthFit. His goal is to provide a high-level glimpse into the many and varied areas of learning that WealthFit covers.

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